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Confirmation of employment template
A confirmation of employment states only who worked, from when to when, in which position and at what percentage: no assessment of performance or conduct. It is issued when the employee expressly asks for it instead of the full certificate (art. 330a(2) CO), or as proof for an authority, a bank or a landlord.
- Only nature and duration of employment, no assessment
- Ready-made text in English, German, French and Italian
- Swiss format, envelope window on the left or right
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Template text
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Confirmation of employment
Before you send it
- Only the nature and duration of employment (art. 330a(2) CO).
- Instead of the full certificate only if the employee expressly asks.
- State the end date, or that employment is ongoing.
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How to write a confirmation of employment in three steps
- 1
Fill in the parts in brackets
The template is already in the letter above: replace the parts in [ ] with dates, amounts and names, and delete what does not apply.
- 2
Sender and recipient
You enter your details once and they stay for your next letters. The recipient goes in the envelope window.
- 3
Download, sign, send
Download the PDF, sign it and send it, by registered mail when the date of receipt matters.
Your data stays yours
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Frequently asked questions
When is a confirmation of employment used? +
When the employee expressly asks for it instead of the full certificate (art. 330a(2) CO), for example after a short job, or as proof for an authority, a bank or a landlord.
What does it contain? +
Personal details, start and end of employment (or that it is ongoing), position and percentage. No assessment of performance or conduct.
Can the employer give only a confirmation? +
No: the employee is entitled to a full certificate. The confirmation replaces it only if the employee asks.
Must it be signed? +
Yes, by an authorised person, with place and date.
Indicative template, provided as is: it is not legal advice.