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Request for quotation letter template
A good request for quotation tells the supplier what you need, how much, by when and what the quotation should state: prices, lead times, payment and validity. Sent identically to several suppliers, it makes quotations easy to compare. The template above already has all the points.
- Items, quantities, deadline, prices with or without VAT, validity
- Ready-made text in English, German, French and Italian
- Swiss format, envelope window on the left or right
- Free PDF, no sign-up, data stays in your browser
- Letters saved in your browser: find, duplicate and correct them
- Sender and logo entered once, for all tools
Template text
This is the text already in the letter above. You can also copy it from here.
Request for quotation: [subject]
Dear Sir or Madam,
Kind regards
Before you send it
- The quotation binds the supplier for the stated period (art. 3 CO); the request does not bind you.
- Always ask whether prices include VAT.
- Same request to every supplier, with the same reply deadline.
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How to request a quotation in three steps
- 1
Fill in the parts in brackets
The template is already in the letter above: replace the parts in [ ] with dates, amounts and names, and delete what does not apply.
- 2
Sender and recipient
You enter your details once and they stay for your next letters. The recipient goes in the envelope window.
- 3
Download, sign, send
Download the PDF, sign it and send it, by registered mail when the date of receipt matters.
Your data stays yours
The letter is created in your browser. The page sends no data to any server, not even to Lema: its security policy (CSP) prevents it. With the Data button you can download a backup of all tools, load it on another computer or delete everything.
Frequently asked questions
Does a request for quotation oblige me to buy? +
No. It is the supplier's quotation that binds the supplier, for the period it states (art. 3 CO).
What should the quotation state? +
Unit prices and total, with or without VAT, delivery time, payment terms, warranty and validity.
How many suppliers should I ask? +
Usually two or three. Send everyone the same request, with the same quantities and deadline: quotations then compare without surprises.
And after choosing? +
Place the order in writing with the chosen supplier and, if you like, thank the others.
Indicative template, provided as is: it is not legal advice.