Free tools
Payment reminder letter template
A polite first reminder is often enough: it restates the invoice number, date and amount, sets a new deadline and says where to pay. The template is already in the tool above; for later reminders you can add default interest and announce debt collection.
- Number, amount, due date, new deadline and IBAN to fill in
- Ready-made text in English, German, French and Italian
- Swiss format, envelope window on the left or right
- Free PDF, no sign-up, data stays in your browser
- Letters saved in your browser: find, duplicate and correct them
- Sender and logo entered once, for all tools
Template text
This is the text already in the letter above. You can also copy it from here.
Payment reminder: invoice no. [number] of [date]
Dear Sir or Madam,
Kind regards
Before you send it
- With a fixed due date the customer is in default from the next day (art. 102(2) CO); from default, 5 % interest a year is due (art. 104 CO).
- Reminder fees only if agreed.
- Enclose a copy of the invoice with the QR payment part: amount and reference need not be retyped.
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How to write a payment reminder in three steps
- 1
Fill in the parts in brackets
The template is already in the letter above: replace the parts in [ ] with dates, amounts and names, and delete what does not apply.
- 2
Sender and recipient
You enter your details once and they stay for your next letters. The recipient goes in the envelope window.
- 3
Download, sign, send
Download the PDF, sign it and send it, by registered mail when the date of receipt matters.
Your data stays yours
The letter is created in your browser. The page sends no data to any server, not even to Lema: its security policy (CSP) prevents it. With the Data button you can download a backup of all tools, load it on another computer or delete everything.
Frequently asked questions
When is the customer in default? +
If the invoice has a fixed due date, from the following day without a reminder (art. 102(2) CO). Without a fixed due date, default starts with the reminder.
Can I charge default interest? +
Yes: from default, 5 % a year unless the contract says otherwise (art. 104 CO).
Can I add reminder fees? +
Only if they were agreed, for example in general terms the customer accepted.
How many reminders before debt collection? +
The law sets no number. Usually one or two reminders, the last by registered mail with a final deadline, then a debt collection request at the debt collection office.
Indicative template, provided as is: it is not legal advice.